The Tech Capital Asia Finance Forum 2023

TTC AFF 2023

The Brief

Experience

Brainlab wanted to plan an exclsuive invite-only workshop for 80 of its VIPs

Audience

150 attendees

City

Jakarta, Indonesia

Venue

The Langham Hotel, jakarta

Event Timing & Duration

9am-8pm

Event Requirements

They needed help with the following:

📛 RSVP & invite list management & name badges
🏨 Venue coordination
🛬 Sourcing of local vendors for roll ups, tote bags, lapel pins
👤 Event staffing
📹 Photo backwall, photographer, videographer
✅ End-to-end event management

Interested in planning a workshop?

Reach out to us now via the following methods

Samsung Launch @ Hive

Samsung Launch @ Hive

The Brief

Experience

Samsung SG wanted to host a 1 day workshop (with 2 sessions) and invite speakers who have had unconventional careers choices to share about themselves, and how the Samsung Galaxy tab has empowered them to do their jobs better.

Audience

60-70 guests per session

City

Singapore

Event Timing & Duration

11am-130pm (1st session) , 3pm-630pm (2nd session)

Event Requirements

Venue was selected by client – Hive @ north bridge

We assisted with:
🖼 Stage fabrication
💺 Furniture
⏱ Program flow (showcaller)
👩 Event staffing
🎤 AV
🚛 Transport & logistics

Interested in planning a launch event?

Reach out to us now via the following methods

Structure APEX Workshop @ Qanvast

Qanvast @ OUE Downtown

The Brief

Experience

Structure Research wanted to host an invite-only workshop for around 80 pax in Singapore. They wanted a nice and unique venue in downtown Shenton Way.

Audience

Selected customers, partners and prospects will be invited. Expected turnout of 80 guests

City

Singapore

Event Timing & Duration

9am-2pm

Event Requirements

Nice venue in central Singapore

LED Screen & AV set up

Organise bento boxes catering

Coordinate the landing page creation, invites coordination, RSVP list

Onsite registration, name badges & staffing

Interested in planning a workshop?

Reach out to us now via the following methods

Marketing Masterclass @ Google

Google’s Office

The Brief

Experience

TrafficGuard wanted to plan a Marketing Masterclass with their partner, Google Cloud

Audience

Selected customers, partners and prospects will be invited. Expected turnout of 60 guests

Budget

20k USD

City

Singapore

Event Timing & Duration

230 – 7pm

Event Requirements

Open bar throughout the event (beers, wines & soft drinks)

Canapes during networking session

Organise co-branded swag pack

Work with the PR company on the agenda, synopsis

Speaker and panellists coordination

Work with TrafficGuard on coordinating invite list and providing regular updates on RSVP numbers

Agenda

Welcome drinks, a couple of presentations, a live demo, a panel session followed by networking session

The Event

Event Conceptualization

Workshop was held at Google’s offices in Singapore

Event Venue

Google office, Singapore

Event Turnout

Roughly 60 pax

Food & Beverage Arrangements

Open bar was set up with free flow of beers, wines and soft drinks

Canapes was served during the networking session

Co-branded swag pack was given out

Audio Visual Arrangements

2x huge screen

Speakers

4x wireless microphones

Branding

Registration board & table was set up

Everyone was in TrafficGuard corporate tees

Big Google wall displayed their event visual

Venue Set Up

Venue was set up theatre for 60 pax

Entertainment

Music playlist on Spotify was played during the registration and networking sessions

Logistics

Registration table was set up at the entrance

Interested in planning a workshop?

Reach out to us now via the following methods

Channel Partners Workshop

Gallery 10, National Museum of Singapore

The Brief

Experience

To plan a workshop for Epsilon’s Channel Partners in Singapore

Audience

Selected customers, partners and prospects will be invited. Expected turnout of 80-100 guests

Budget

20k USD

City

Singapore

Event Timing & Duration

230 – 7pm

Event Requirements

Open bar throughout the event (beers, wines & soft drinks)

Canapes during networking session

Agenda

Welcome drinks, a couple of presentations, a live demo, a panel session followed by networking session

The Event

Event Conceptualization

Chose Gallery 10 as the choice of venue as its Singapore’s first digital gallery. There are 2 wall to wall LCD screens around the event which can be customized and is great for branding. in addition they have 4 LCD screens the size of portraits which can also be used for branding.

Event Venue

Gallery 10, National Museum of Singapore

Event Turnout

Roughly 80pax

Food & Beverage Arrangements

Open bar was set up with free flow of beers, wines and soft drinks

Canapes was served during the networking session

Customized cocktails that were named after the guest panelists. The cocktails had cotton candy/dry ice to give it a “cloudy feel” as the topic of workshop is around cloud connectivity

Audio Visual Arrangements

1x huge screen

Speakers

7x wireless microphones

Branding

Customized content branding on the 2x huge LCD wall panels and 4x portrait LCDs

Corporate coasters and beer koozies

Customized macaroons with Epsilon’s mascots face on it

Epsilon’s mascot made a surprise appearance during the networking session

Workshop packs were given out

Venue Set Up

Venue was set up theatre style for 100 pax

Bean bags around the front of the venue

4 black spandex cocktail tables were set up for networking

Ghost chairs were used

Audio Visual station was set up in one corner of the room

Bar was set up at the back of the room

Entertainment

Music playlist on Spotify was played during the registration and networking sessions

Logistics

Registration table was set up at the entrance

Interested in planning a workshop?

Reach out to us now via the following methods

Epsilon US Launch in NYC

W Downtown, NYC

The Brief

Experience

To organise a launch event for Epsilon in NYC to promote their US presence

Audience

80-100 VIP Customers

Budget

30k USD

City

NYC

Event Timing & Duration

7-10pm

Event Requirements

  • Venue sourcing
  • Organising of all F&B
  • Organising invites & coordinating registrations & RSVPs
  • Onsite event set up
  • Registration table management

The Event

Event Conceptualization

Chose the W Downtown as the hotel due to its central location & good reputation

Event Venue

W Downtown, NYC

Event Timing

7-10pm

Event Turnout

80+ pax

Food & Beverage Arrangements

Canapes throughout the evening

Open bar

Branding

Customized cocktails in Epsilon’s corporate colors

Epsilon balloons

Interested in planning a launch event?

Reach out to us now via the following methods

Epsilon’s Workshop @ Google

Google’s Office

The Brief

Experience

To plan a joint workshop between Epsilon & Google at their offices

Audience

Selected customers, partners and prospects will be invited. Expected turnout of 80-100 guests

Budget

10k USD

City

Singapore

Event Timing & Duration

230 – 7pm

Event Requirements

Open bar throughout the event (beers, wines & soft drinks)

Canapes during networking session

Agenda

Welcome drinks, a couple of presentations, a live demo, a panel session followed by networking session

The Event

Event Conceptualization

Workshop was held at Google’s offices in Singapore

Event Venue

Google office, Singapore

Event Turnout

Roughly 60 pax

Food & Beverage Arrangements

Open bar was set up with free flow of beers, wines and soft drinks

Canapes was served during the networking session

Audio Visual Arrangements

2x huge screen

Speakers

2x wireless microphones

Branding

Registration board & table was set up

Everyone was in Epsilon corporate tees

Venue Set Up

Venue was set up theatre for 100 pax

Entertainment

Music playlist on Spotify was played during the registration and networking sessions

Logistics

Registration table was set up at the entrance

Interested in planning a workshop?

Reach out to us now via the following methods

Hawaiian Workshop

Hilton Hawaiian Village

The Brief

Experience

To plan a workshop in Hawaii during the PTC Conference

Audience

Selected customers, partners and prospects will be invited. Expected turnout of 80-100 guests

Budget

20k USD

City

Honolulu, Hawaii

Event Timing & Duration

230 – 7pm

Event Requirements

Open bar throughout the event (beers, wines & soft drinks)

Canapes during networking session

Agenda

Welcome drinks, a couple of presentations, a live demo, a panel session followed by networking session

The Event

Event Conceptualization

Workshop was held at the Hilton Hawaiian Village Waikiki Beach Resort

Event Venue

Hilton Hawaiian Village Waikiki Beach Resort

Event Turnout

Roughly 80-100 pax

Food & Beverage Arrangements

Open bar was set up with free flow of beers, wines and soft drinks

Canapes was served during the networking session

Audio Visual Arrangements

1x huge screen

Speakers

2x wireless microphones

Branding

Purple garlands in our Epsilon’s corporate color

Hawaiian shirts with the Epsilon logogram embroidered on it

Venue Set Up

Venue was set up theatre for 100 pax

Entertainment

Music playlist on Spotify was played during the registration and networking sessions

Logistics

Registration table was set up at the entrance

Interested in planning a workshop?

Reach out to us now via the following methods

Shanghai Workshop

Grand Hyatt, Shanghai

The Brief

Experience

To plan a workshop in Shanghai

Audience

Selected customers, partners and prospects will be invited. Expected turnout of 80-100 guests

Budget

20k USD

City

Shanghai

Event Timing & Duration

230 – 7pm

Event Requirements

Open bar throughout the event (beers, wines & soft drinks)

Canapes during networking session

Agenda

Welcome drinks, a couple of presentations, a live demo, a panel session followed by networking session

The Event

Event Conceptualization

Chose Grand Hyatt Shanghai as the event venue due to its central location and good reputation.

Event Venue

Grand Hyatt, Shanghai

Event Turnout

Roughly 80-100 pax

Food & Beverage Arrangements

Open bar was set up with free flow of beers, wines and soft drinks

Canapes was served during the networking session

Customized cocktails that were named after the guest panelists. The cocktails had cotton candy/dry ice to give it a “cloudy feel” as the topic of workshop is around cloud connectivity

Audio Visual Arrangements

1x huge screen

2x smaller screens

Speakers

7x wireless microphones

Branding

Customized registration backdrop

Branded stage & podium

Venue Set Up

Venue was set up classroom style for 100 pax

Entertainment

Music playlist on Spotify was played during the registration and networking sessions

Logistics

Registration table was set up at the entrance

Interested in planning a workshop?

Reach out to us now via the following methods

Gotrade Retreat in Bali

Alila Seminyak, Bali

The Brief

Experience

To plan a company retreat for 60 pax in Bali

Audience

Gotrade employees

City

Bali, Indonesia

Event Timing & Duration

28-30th May

Event Requirements

🎁 Welcome gift boxes
✈️ Flight bookings
📃 Health insurances
🚌 Airport transfers
🛏️ Accommodation
🍛 Team meals
👙 Pool Day
🎨 Teambonding – Art Jam Session with DJ & open bar
🎥 Photographer & headshots session

Agenda

28th May morning – noon: Everyone arrives, transfers arranged from airport-hotel

28th May 2pm – Team lunch @ Seasalt restaurant at Alila Seminyak

28th May 330pm – Check in

28th May 4-7pm: Art Jam teambonding session

28th May 8-10pm: Dinner @ Temple Garden, Alila Seminyak

29th May morning: Breakfast @ Alila Seminyak

29th May 11am-1pm: Management Headshots session

29th May 1pm: Team lunch @ Potato Head Beach Bar

29th May 3-5pm: Pool time

29th May: 7pm: Team dinner @ Kudeta

30th May morning: Breakfast, checkout & transfers to airport

The Event

Event Conceptualization

Chose Alila Seminyak as the retreat destination due to its central location in Seminyak, Bali as well as hotel facilities.

We decided to go for Art Jam session as a teambonding activity, and added a DJ and open bar to make the event fun.

Event Venue

Alila Seminyak, Bali

Event Logistics

✈️ Flight bookings + Visas
📃 Health insurances
🚌 Airport transfers

Gift boxes

We went for a bamboo besek box with:

  • a customized towel (with Gotrade logo embroidery)
  • jute pouch with Balinese disco nuts, and a wooden tag with logo engraving
  • silverqueen chocolate
  • Balinese coffee
  • personalised name tag & note

Food & Beverage Arrangements

Team meals were organised at the following venues:

28th lunch: Lunch @ Seasalt Restaurant, Alila

28th dinner: Dinner @ Temple Garden, Alila

29th lunch: Lunch @ Potato Head

29th dinner: Dinner @ KuDeTa

Pool Day

We had some pool time after the lunch @ Potato Head. We booked out 4x 7 seater day beds and had free flow of alcohol.

The team had their embroidered towels as well.

Vendors

  • We had a photographer all day on 28th
  • We had a management headshots session on 29th
  • We had a DJ for the teambonding session

Interested in planning a retreat?

Reach out to us now via the following methods