Australia User Meeting

Park Hyatt, Sydney

The Brief

Experience

To plan a workshop in Sydney for 200 radiation therapists & neurosurgeons to come together to share knowledge

Audience

Doctors & radiation therapists who were using Brainlab’s medical equipment

Budget

200k USD

City

Sydney

Event Timing & Duration

2 full days

Event Requirements

  • Flight bookings for all guests & VIPs
  • Accommodation & rooming list for all guests & VIPs
  • Arrival & Departure transfers for everyone
  • VIP transfers for the speakers
  • Agenda management
  • Locking in speakers, panellists and handling remuneration contracts
  • Venue sourcing and logistics including AV, branding, etc
  • Booking of restaurant & live band for the social event
  • Transfers to/from the social event
  • Site visit to venue
  • Onsite event supervision
  • Name badges & registrations for everyone
  • Organising social event & dinner

The Event

Event Conceptualization

Chose Park Hyatt, Sydney as the event venue due to its central location and good reputation.

Event Venue

Park Hyatt, Sydney

Event Turnout

Roughly 200 pax

Food & Beverage Arrangements

Lunch & Coffee breaks daily

Audio Visual Arrangements

2x huge screens

Speakers

7x wireless microphones

Branding

Name badges with lanyards

Event signages around the hotel

Venue Set Up

Venue was set up theatre style for 200 pax

Logistics

Registration table was set up at the entrance

Interested in planning a workshop?

Reach out to us now via the following methods