Africacom 2018

Africacom

The Brief

Experience

To propose a booth design that stands out, can accommodate a couple of meeting areas, a demo section and to attract customers to the booth

Booth Size

3x3m

Booth Fabrication Company

Hott3D

Budget

12K USD

City

Cape Town

Event Requirements

Booth design that stands out

Meeting areas

Demo area

The Event

Conference

Africacom

Conference venue

CTICC (Cape Town International Convention Centre)

Booth Design and Structure

Needed a booth that could accommodate all the requirements while having a design that stood out. AS booth size is quite standard, we played around with structural designs that would stand out

Booth Giveaways

Luggage Tags of Epsilon’s mascot

Magnets of Epsilon’s mascot

Epsilon’s Plushies mascot

Result

A functional and attractive booth

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Workplace Launch Party SG

Epsilon’s Singapore Office

The Brief

Experience

To plan a launch party at the Singapore Office to get employees to download and start using the workplace app as the new internal communications tool for Epsilon. Workplace is essentially the work version of Facebook. It is owned by Facebook.

Audience

Epsilon employees

Budget

2k USD

City

Singapore

Event Timing & Duration

3-6 pm

Event Requirements

Cater some food & drinks

Make the event fun

Agenda

Introduction to workplace, the app, presentation, live demo, Q&A, followed by socializing

The Event

Event Conceptualization

Plan a fun, social afternoon at the office, with good food, some beers, and get everyone using the workplace app

Event Venue

Epsilon Singapore Office

Event Turnout

All the employees of the Singapore office – approximately 70 pax

Food & Beverage Arrangements

Catered in some light bites

Brought in some beers, wines and soft drinks

Audio Visual Arrangements

Projector & Screen

Speakers for music

Branding

Customized cupcakes with Epsilon’s and Workplace’s logos

Corporate balloons

Venue Set Up

Pantry area was used for the presentations

Food and drinks were set up in the reception area

Entertainment

Music playlist on Spotify was played

Hired a photographer to take headshots for the team that they could use for Linkedin as well as to bring props fun photos

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Munich Indoor Go Karting

Munich Go Kart

The Brief

Experience

To set a teambonding session for Brainlab APAC team visiting the headquarters in Munich

Audience

Brainlab employees

Budget

10K Euros

City

Munich

Event Timing & Duration

2-8pm

Event Requirements

Plan a fun activity for colleagues to bond and enjoy time together as a team

Food & Drinks

Agenda

To have fun

The Event

Event Conceptualization

Chose indoor go karting as activity for the teambonding session as it was winter time, and options for an indoor teambonding session was limited. Go Karting would be fun and competitive.

Event Venue

Kart-Palast Betriebsgesellschaft mbH

Event Turnout

Approximately 80 pax

Food & Beverage Arrangements

Snack packs were given out during the coach ride

Bavarian buffet

Venue Set Up

No set up needed as the venue was an indoor go kart venue with tracks

Trophies were given out to winning teams

I made overalls with team names for everyone

Interested in planning a teambuilding event?

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Munich Worldcup Finals

Munich Worldcup Finals

The Brief

Experience

To set up live streaming of the Munich Worldcup finals for the Brainlab APAC team to watch

Audience

Brainlab employees

Budget

10K Euros

City

Munich

Event Timing & Duration

4-11pm

Event Requirements

Live streaming of the match finals

Food

Drinks

Agenda

To have fun and watch the match live

The Event

Event Conceptualization

Chose to set up a tent and stream the match live. Barbeque stations and drinks to be available. To get jerseys and themed items for the event

Event Venue

Outdoor area of Zum Zacherl

Event Turnout

Approximately 60 pax

Food & Beverage Arrangements

Bavarian barbecue stations

German beers and drinks

Venue Set Up

Tents with huge screen set up to live stream the match

Themed table cloths, napkins

Jerseys and face stamps

Interested in planning a teambuilding event?

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Cloud Expo Singapore

Cloud Expo Singapore

The Brief

Experience

To propose a booth design that stands out, can accommodate a couple of meeting areas, a demo section and to attract customers to the booth

Booth Size

3x3m

Booth Fabrication Company

PICO

Budget

5K USD

City

Singapore

Event Requirements

Booth design that stands out

Standing meeting areas

Demo area

Game attraction and giveaways

The Event

Conference

Cloud Expo Singapore

Conference venue

Sands Expo and Convention Centre, Singapore

Booth Design and Structure

Needed a booth that could accommodate all the requirements while having a design that stood out

Booth Attraction

Mini golf course with epsilon-branded golf club, balls, and cloud hurdles

Epsilon’s mascot to make an appearance

Booth Giveaways

Salted caramel customized macaroons

Luggage Tags of Epsilon’s mascot

Magnets of Epsilon’s mascot

Epsilon’s mascot plushies

Result

People walking by our booth stopped by to try the golf and win the plushies

Interested in attracting customers to your booth during a conference?

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Capacity Middle East 2019

Capacity Middle East

The Brief

Experience

To propose a booth design that stands out, can accommodate a couple of meeting areas, a demo section and to attract customers to the booth

Booth Size

6x2m

Booth Fabrication Company

GES

Budget

10K USD

City

Dubai

Event Requirements

Booth design that stands out

2x meeting areas

Demo area

Game attraction and giveaways

The Event

Conference

Capacity Middle East

Conference venue

Grand Hyatt, Dubai

Booth Design and Structure

Needed a booth that could accommodate all the requirements while having a design that stood out.

Use of lightboxes on cabinet and logo area gave the booth an extra creative touch

Booth Attraction

Claw machine with Epsilon’s plushies in it

Epsilon’s mascot to make an appearance

Booth Giveaways

Luggage Tags of Epsilon’s mascot

Magnets of Epsilon’s mascot

Epsilon’s mascot plushies

Result

People walking by our booth stopped by to try to win a plushie. Most of them wanted to win it for their kids and many people tried multiple times

Interested in attracting customers to your booth during a conference?

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Beach 38 Degrees

Indoor Volleyball

The Brief

Experience

To plan a teambuilding exercise for Brainlab APAC Team in Munich. Brainlab APAC team was having their annual sales meeting at Brainlab’s headquarters during winter.

Audience

Brainlab employees

Budget

10K Euros

City

Munich

Event Timing & Duration

4-8pm

Event Requirements

Food

Drinks

Agenda

To have fun and bond as a team

The Event

Event Conceptualization

Chose Beach 38 degrees in Munich as it is an indoor beach and was suitable for a teambonding session during winter. Indoor volleyball would make for a fun afternoon.

Event Venue

Beach 38 Munich

Event Turnout

Approximately 80 pax

Food & Beverage Arrangements

Open bar

Bavarian buffet

Venue Set Up

Photo backdrop was set up with props

Cardboards and markers were available for DIY signs for photos

Indoor beach was set up for volleyball tournament. There were 4 teams, and individual team tees were made.

Interested in planning a teambuilding event?

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London Sales Kickoff

London Sales Kick Off

The Brief

Experience

To plan a sales kick off for the London team

Audience

Epsilon employees

Budget

5k USD

City

Singapore

Event Timing & Duration

9am-6pm

Event Requirements

2 Coffee breaks

Lunch

Agenda

Full day sales kick off which includes presentations for management and department heads

Icebreaker sessions / games

Interactive quiz/kahoot

Couple hours of open forum/discussions

The Event

Event Conceptualization

Chose Hackney House London as it had a cool event space. It was previously a fire station. Hackney House is walking distance from Epsilon’s London office which gave employees the flexibility to go back to the office.

Event Venue

Hackney House, London

Event Turnout

All the employees of the London office – approximately 70 pax

Ice breakers

Played a couple of icebreaker games and ran a quiz on kahoot to encourage interactions from the attendees

Food & Beverage Arrangements

Light buffet breakfast served before the kick off – juices, coffee/tea, croissants, fruits

2 coffee breaks

Buffet lunch

Audio Visual Set Up

Screen and Projector

Compiled a masterdeck of all presentations with holding slides to cue coffee breaks/activities to ensure smooth flow of events

Venue Set Up

Round tables were set up

Interested in planning a sales kick off?

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Singapore Sales Kickoff

Singapore Sales Kick Off

The Brief

Experience

To plan a sales kick off for the Singapore team

Audience

Epsilon employees

Budget

5k USD

City

Singapore

Event Timing & Duration

9am-6pm

Event Requirements

2 Coffee breaks

Lunch

Agenda

Full day sales kick off which includes presentations for management and department heads

Icebreaker sessions / games

Interactive quiz/kahoot

Couple hours of open forum/discussions

The Event

Event Conceptualization

Chose Shangri La Sentosa as we had a corporate rate with them. We were going to have our year end party at Barnacles by the Sea, Sentosa right after the kickoff. Choosing Shangri La Sentosa made logistics between the 2 venues easier.

Event Venue

Shangri La Rasa Sentosa Resort

Event Turnout

All the employees of the Singapore office – approximately 70 pax

Ice breakers

Played a couple of icebreaker games and ran a quiz on kahoot to encourage interactions from the attendees

Food & Beverage Arrangements

Light buffet breakfast served before the kick off – juices, coffee/tea, croissants, fruits

2 coffee breaks

Buffet lunch at Shangri La Sentosa

Audio Visual Set Up

Screen and Projector

Compiled a masterdeck of all presentations with holding slides to cue coffee breaks/activities to ensure smooth flow of events

Venue Set Up

Round tables were set up

Interested in planning a sales kick off?

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Anything starting with letter ‘E’ D&D

Anything starting with letter ‘E’ theme

The Brief

Experience

To plan a dinner and dance event on a lean budget. Theme of the event is anything starting with letter “E” as company organizing the D&D is Epsilon.

Audience

Epsilon employees

Budget

10k USD

City

Singapore

Event Timing & Duration

6-11pm

Event Requirements

Open bar

Dinner

Agenda

Staff to arrive, have some drinks, dinner

Lucky Draws

The Event

Event Conceptualization

Plan a fun, social evening for the staff. Everyone to dress up in theme. Good food, drinks and socializing. Chose Marcello as the venue as it had an indoor and outdoor section. The venue was big enough to accommodate 70 pax yet its suitable for staff to interact with each other.

Event Venue

Marcello, Intercontinental Robertson Quay

Event Turnout

All the employees of the Singapore office – approximately 70 pax

Food & Beverage Arrangements

Open Bar

Light bites were placed on each table for sharing

Couple of live stations

Entertainment

Music playlist on Spotify was played via venue’s sound system

Best Dressed competition

Lucky draws for the staff

Decor

Assorted balloons starting with letter E were placed around the venue

Insta photos were taken and staff could take them back as mini souvenirs

String lighting was placed around the plants

Venue Set Up

Several tables were set up in the outdoor area so staff could easily get up and move around and table hope

Interested in planning a corporate social event?

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